Use Rules to Manage Outlook Client Messages

• The easiest and most common rule to create is one that allows you to move an item from a certain sender or with certain words in the subject line to another folder.
• You can create this rule directly from a message you've already received.

1. Right-click a message in your inbox or another email folder and select Rules.

   

2. Select one of the options. Outlook automatically suggests creating a rule based on the sender and the recipients. To view more options, select Create Rule.

3. In the Create Rule dialog box, select one or more of the first three checkboxes.

   

4. In the Do the following section, if you want the rule to move a message to a folder, check the Move item to folder box, then select the folder from the Select Folder dialog that pops up, and then click OK.

• When moving messages to a folder, you may also create a new folder to move your messages to. Check the Move item to folder box, then click the "New" button in the Select Folder dialog that pops us.  Name the folder and choose where you want the folder to be located in the "Select where to place the folder" section then click OK.
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5.     Click OK to save your rule.

Note: If you want to run the rule on messages you've already received, check the box on the confirmation dialog that pops up and then click OK.

For more options for creating rules, please see the Manage email messages by using rules Microsoft page.

• For information about filtering SPAM and junk mail, please see Junk Email Filtering and Safe email lists.
• If you are an employee of multiple Minnstate institutions, please see Email for Employees Affiliated with Multiple Minnesota State Institutions.
• For information about using filters to organize messages from multiple Minnstate organizations, please see Outlook Mail Rule: Manage Email from another Institution.