MoveItSecurely: Secure File Transfer

MoveIT Securely is a service provided by Minnesota State which allows you to securely send large files to personnel that do not have access to University shared drives, such as vendors, partners or other Minnesota State institutions.

Overview

 

How can I transfer a file securely?

MoveItSecurely is provided centrally to all Minnesota State Colleges and Universities through MinnState and provides customers with the ability to send files securely between one or more individuals through the use of StarID.

By default, files that are sent will remain for 14 days. MoveItSecurely is validated by the Federal government (FIPS 140-2). and utilizes 256-bit AES encryption.

Get Started

The following instructions can be used for first time users: If you have not used MoveItSecurely before, please follow these steps to send a file:

1. Open a web browser and navigate to https://securefileshare.minnstate.edu
2. Login with your StarID and password.
3. If you are presented with an Install the Upload/Download Wizard window, follow these steps (this process only needs to be performed once):
   1. Click the Install the Upload/Download Wizard link. Follow the instructions for any prompts.
   2. Click Run or OK on any pop-up windows.
   3. If not on the Home page, click the Home link (left side of the window underneath the Minnesota State logo).
4. From the Home page, scroll to the bottom and select Send a new package?
5. Enter the e-mail address In the To field.
6. Enter a subject in the Subject field.
7. Enter an explanation in the Note field. (Neither can be blank.)

Note: Text entered in the Subject field is sent unencrypted in an e-mail, so do not include any sensitive information in the Subject.

9. Attach the file(s):
   1. In the Files section, simply drag a file or click the upload files to launch the manual search option.
   2. In the pop-up window, click Browse
   3. Browse to and select the files/folders to be sent (multiple files/folders may be selected), then click Open.
   4. When all of the desired files/folders are displayed, click Next, then click Upload.
10. Click Send. An e-mail is sent to each recipient with a link to retrieve the file(s).
         Note: If you see a screen with a password for a recipient, that person doesn't already have a MoveItSecurely account for that e-mail address. Make sure to copy the password since you can not retrieve it once you leave this screen. Let the user know their password (Please DO NOT send passwords via e-mail; a phone call or text message is a better option.); in this case, their user name is the e-mail address to which you sent the package. 
11. For any recipient where no password screen is presented: that person already has a MoveItSecurely account, and should use that account to sign in.
12. When you see the message stating that the package has been sent, click Sign Out.

NOTE: For more detailed information see HELP files located top right hand corner once signed in.

Resources

• If you experience any difficulties with MoveItSecurely, please create a support ticket by going to https://servicedesk.minnstate.edu